Our Most Useful Implementation Report

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Every implementation team will have a mini arsenal of reports and dashboards they use to make common tasks a little less routine. Many will be variations on the same theme, however others will vary. I thought I’d share the one I use the most.

Problem Statement

Security Console allows you to compare the contents of two roles with a number of filters. It does not, however, allow you to compare two users. I often find myself in a situation where one user can see a tile or access some data that another cannot. How do you quickly troubleshoot this? Look at one user in Security Console, screenshot their roles, then look at the other user and spot the difference? That’s not particularly effective.

Our Solution

Our solution – and there may be others – is a quick dashboard. At the top are two prompts, one for each user that you are comparing. When you hit ‘Apply’ three columns refresh –

  1. Roles only the first user has
  2. Roles on the second user has
  3. Roles both users have

It allows you to see the differences in seconds, and you can copy/paste the results straight off the screen or download to Excel.

If you make it easily available from the Springboard then accessing it is super-easy:

The sharp eyed may notice that these are BIP reports and wonder why I’m not using the new Security Subject Area in OTBI. The reason is that I wanted Role Name, not Role Code. The former is harder to get from OTBI.

Duck-Typing and a Homepage Warning for IE11

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During a testing phase on one of our current clients we encountered an issue where some HCM Cloud pages weren’t displaying correctly to users who used the Internet Explorer browser.

This presented us with a problem, as Microsoft no longer really support IE11 (recommending Edge instead) and some users weren’t even on the latest release, having versions as far back as IE6 – which has been outdated for at least 15 years. With it not being supported by MS it’s not fair to expect Oracle to fix the issue. We cannot force all users away from IE as although the company could mandate a more modern default browser via AD group policy we cannot control what users choose to have on their personal laptops.

So it was decided that we would still allow users with IE11 and prior versions to access HCM Cloud, but to place a warning on the homepage to inform them that they’d get a better experience on a more modern browser. We obviously don’t want to trouble users of other browsers with this message however.

Identifying Browsers / Duck-Typing?

A little research on identifying browsers via Javascript led me to understand that checking the browser’s user agent string is not reliable. The best-rated solution on Stack-Overflow uses a technique amusingly called duck-typing. This uses a duck test—“If it walks like a duck and it quacks like a duck, then it must be a duck”—to determine if an object can be used for a particular purpose. In this case, instead of querying the browser user agent (essentially expecting the browser to accurately describe itself), duck typing tests how the browser behaves. If it behaves in the way we know IE browsers behave, then it must be IE etc.

Here’s the Stack Overflow answer.

Displaying a warning for only Internet Explorer users

Now we can identify IE users, we need to display a message to them.

First I decided where the warning would look best, deciding on just below the welcome greeting. I copied the name of this div for later use.

Within a Sandbox I used Page Composer to edit the springboard. I added an HTML Markup object and named it ‘IE11 Warning’.

Within the HTML Markup I added content that contained some javascript that appended to the greeting div with the warning only for users that we’d identified as IE11 via duck-typing.

The End Result:

It works a treat, displaying for IE users and not for anyone using other browsers.

IE11 warning

HCM Cloud at the V1 Oracle Apps Day

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We held our annual Oracle Apps day in London earlier this month so I thought I’d share a little about the event for those that couldn’t make it.

The acquisition by Version 1 has allowed us to expand our traditional annual Cedar event significantly, to the point where we have 7 concurrent streams of content and around 250 customer attendees.

There have been a couple of recaps of the event from a general perspective, however this one focuses on the HCM Cloud stream.

Paddy’s Welcome

The day kicked off with a welcome from Paddy Meany, Version 1’s Practice Operations Director. This was the point we realised it was a full event as the Version 1/Cedar and Oracle attendees were ushered into a separate room to watch the welcome via a TV link as the main room was so full of attendees.

01 - Paddy Welcome

OpenWorld Announcements: Roadmap & Strategy – Tracy Martin

The first session in the HCM Cloud stream was from Tracy Martin – VP of HCM Cloud Strategy.

Tracy highlighted the themes from OpenWorld around the innovation that Oracle continues to bring to HCM Cloud across all fronts, including areas such as Chatbots, Machine Learning, AI, Blockchain, User Experience or further depth and breadth within HR functionality.

Oracle Recruiting & Learning Clouds

Next up were Tom Stewart and Rickesh Patel who demoed some highlights of the Learning and Recruiting Cloud products and how they fit in with a company’s Talent Management strategy.

04 - Tom and Rikesh

Experience Design Studio & Conversational UI

Following straight on, Rickesh then showed us the functionality that is imminent in upcoming releases for Experience Design Studio and then spoke about the Digital Assistant capabilities that can be enabled within HCM Cloud.

05 - Rikesh.jpg

What has Star Trek Taught us About the Cloud & Other Universes?

Leading up to lunch we had probably the most intriguing session of the day as our own Graham Varley shared 5 lessons for Cloud implementation success, by drawing parallels from Star Trek episodes.

06 - Graham and Star Trek

Cloud Deployments – What Do the “Great Ones” Do?

Straight after lunch Tracy Martin took the stage again to share some key characteristics of the most successful Cloud deployments and also some of the bear traps to avoid.

07 - Tracy 2

Reducing Costs in HR Service Delivery

Jules Peters and Divya Singh ran a session on how HCM Cloud can support an organisation’s HR transformation program – Jules rarely stops moving so apologies for the poor photo.

08 - Jules and Divya

Managing the Fusion Update Cycle

I had the final session of the day and shared some strategies for getting the maximum value from the Quarterly Releases while keeping the effort for each update to a minimum.

The Social

Finally, all the attendees came back together for a social.

09 - Social

It was a great day, and I’m sure it’ll be even bigger next year.

Branding Fusion and the Visually Impaired

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The latest versions of Oracle HCM Cloud look gorgeous and you can create some great first impressions with a well put together theme:

NvpFZlCKDa

This is great when you need to create an attractive conference slide to catch attention, however when it comes to real-world branding there are complications such as how to provide a user experience that suits everyone in the company – particularly those with less than 20:20 vision.

Nice touches like jaw-dropping photo backgrounds and gradient shading tend to get dropped in favour of making a higher-contrast landing page that’s accessible to all.

It doesn’t have to be like this however as you can use the logon URL to change the theme on a per-session basis. This means that you can create the look that you want for the users who want the ‘fully branded’ look-and-feel and provide an alternative logon URL to provide a higher-contrast theme to the same pod for those that prefer a clearer look.

e.g.

Default theme:

https://pod.oraclecloud.com/fscmUI/faces/FuseWelcome

Alternative theme:

https://pod.oraclecloud.com/fscmUI/faces/FuseWelcome?fndThemeName=Aquamarine

 

UoB ‘properly live’ on Oracle HCM/ERP Cloud

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UoB Logo

Over the last 6 weeks the project that I’ve been working on for the last year – University of Birmingham – has gone live with their New Core programme.

New Core comprises a number of moving parts, but front-and-centre of it all is Oracle HCM Cloud and Oracle ERP Cloud. The reason I say ‘properly live’ is this isn’t one of those posts where someone says “we’re live” but it’s really only a part of the employee population or a subset of the modules … this is a big bang deployment of both pillars across the entire University.

The important points for me were:

  • It’s Oracle’s largest Higher Education Fusion implementation in Western Europe
  • UoB has 17,500 employees and 60,000 customers
  • Just on the HR side, it’s:
    • Core HR
    • Absence
    • Benefits
    • Compensation
    • Time & Labour
    • Taleo
    • Payroll

university-of-birmingham-aston-webb-building

The full announcement can be found here.

Oracle’s Q4 Results and a hidden gem

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Oracle posted some storming Q4 results last week, beating both Safra Catz’s own guidance and analyst expectations. Total Quarterly Revenues were $11.1 billion, up 1% in USD and up 4% in constant currency compared to Q4 last year.

Oracle CEO, Safra Catz said “Our high-margin Fusion and NetSuite cloud applications businesses are growing rapidly, while we downsize our low-margin legacy hardware business. The net result of this shift .. to cloud applications was a Q4 non-GAAP operating margin of 47%, the highest we’ve seen in five years.”

That all sounds very healthy.

Oracle CEO, Mark Hurd continued with “Our Fusion ERP and HCM cloud applications suite revenues grew 32% in FY19.”

Again, this sounds positive. Others, such as Diginomica, highlight the mentions of recent wins from competitors, including Diebold Nixdorf (from SAP), Helmerich & Payne (from Epicor), Tiffany and Experian (from SAP/Microsoft).

This is also a very good sign. This is where most of the reported coverage finished however. There was a hidden gem at the bottom of Oracle’s press release that I haven’t seen highlighted in many reports. Mark Hurd also said:

These strong results extend Oracle’s already commanding lead in worldwide Cloud ERP. Our cloud applications businesses are growing faster than our competitors. That said, let me call your attention to the following approved statement from industry analyst IDC:

Per IDC’s latest annual market share results, Oracle gained the most market share globally out of all Enterprise Applications SaaS vendors three years running—in CY16, CY17 and CY18.

Very interesting indeed …

In-App Guides #1 – Oracle Guided Learning

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Last month I started looking at in-app guides and Fusion – with the aim of finding the best service to increase user adoption and decrease the need for training.

The first that I’ve managed to see working is Oracle Guided Learning. It’s a product that they’ve acquired (Iridize was one of the market leaders pre September 2018’s acquisition) and I’ve been lucky enough to speak to one of the key people from Iridize who is now forging ahead within Oracle. I’ve also managed to speak to some of the people within Oracle University – as Oracle Guided Learning (OGL from now on) is a service that is now part of Oracle University. Here’s a taste of what I’ve learnt:

How does it look?

It looks good.

Here’s an intro popup upon logon:

OLG1

This can either appear every time or be gone for good once dismissed. This welcome can be multi-step and contain content such as video:

OLG2

The main selling point is the interactive guides that step the user through key tasks however. These are triggered from the drawer on the right-hand side:

OLG3

The users can select which process they want to be guided through, thus:

OLG4OLG5

There are some other nice bells-and-whistles, such as the ability to add information beacons and helpful messages beside certain fields:

OLG6

All considered, a very slick offering.

How is it implemented?

Technically, it’s embedded via a JavaScript ‘hook’ into the Fusion application. What is interesting is the model that OGL is sold in. Instead of selling the application with a monthly/annual price, it’s sold as a managed service. Oracle University has a library of pre-built process walkthroughs that they deliver, but you’re not stuck with vanilla as the client is able to customise some of the flows.

What could be important is that OU look after the maintenance for you, so that if a field changes they will perform the changes to ensure it still works. And as they’re part of Oracle they get the releases early so will make the changes in good time.

How is it sold?

It’s sold as a Cloud service product – so you’d subscribe to it in the same way you would your Cloud apps – and the cost is a percentage based off of your Fusion contract value.

Want to know more?

If you’d like to know more please do get in touch.